Transferring in Broker Sponsored securities from an external platform or custodian

To transfer in Broker Sponsored securities and/or managed funds from an external platform or custodian when there’s NCBO, you need to provide:

1. Copy of the signed instruction sent to the external platform/custodian to initiate the transfer.

Note, open parcel history can be obtained from the external platform in most cases. Where this can't be obtained, an email will be sent to the IFA to request it.

See also What you need to do before you submit the request.

To transfer in Broker Sponsored securities and/or managed funds from an external platform or custodian when there's CBO, you need to provide:

1. Copy of the signed instruction sent to the external platform/custodian to initiate the transfer.

2. Original Australian Standard Transfer form for same asset to be transferred, showing the change in legal ownership and completed with the following:

• Asset name, APIR and/or security code and number of units to be transferred
• Seller: name of the account held with the external platform/custodian, and signed by the trustees/directors/owners of the external account
• Buyer: name of the client’s Wrap account (including account number) and signed by the trustees/directors/owners of the Wrap account
• The consideration value and transfer date.

See also What you need to do before you submit the request.

To transfer in Broker Sponsored securities and/or managed funds from an external platform or custodian when there is a change in legal ownership, you need to provide:

1. Copy of the signed instruction sent to the external platform/custodian to initiate the transfer.

2. Original Australian Standard Transfer form for same asset to be transferred, showing the change in legal ownership and completed with the following:

• Asset name, APIR and/or security code and number of units to be transferred
• Seller: name of the account held with the external platform/custodian, and signed by the trustees/directors/owners of the external account
• Buyer: name of the client’s Wrap account (including account number) and signed by the trustees/directors/owners of the Wrap account
• Consideration: NCBO. 

Note, open parcel history can be obtained from the external platform in most cases. Where this can't be obtained, an email will be sent to the IFA to request it.

See also What you need to do before you submit the request.

For transfers of managed funds that are held with an external platform/custodian, please contact the platform/custodian, and provide them with any documents/information required to initiate the transfer on their end.

• The assets must be available on the applicable Investment Menu to be held on platform
• For all equity transfers that involve a Change of Beneficial Ownership, the market value must be greater than $500 as at transfer date
• Where cost base information isn’t provided, a default cost base is entered as follows:
  • Purchase date = Transfer date
  • Cost = NIL.
  • Please note until this has been rectified, your client’s tax reporting may be incorrect, and any realised gains may be overstated. Once the correct cost base is forwarded to us, we’ll amend the details (this will incur a cost base adjustment fee if not provided within 60 days - please refer to the relevant offer document for more information on this fee)
• For assets coming from a company account or an account with a corporate trustee, the forms must be signed by the correct individuals, as per the following guidelines:
  • Two Directors, or
  • A Director and Company Secretary, or
  • The Sole Company Director and Sole Company Secretary
• If the external account is a company account or has a corporate trustee, the signatories’ signing positions must be indicated in the designated section, below the signature box (e.g. Director, Secretary, etc). 
• Consider whether any dividend reinvestment plans, direct debits, periodic payments or regular buys/sells need to be cancelled with the current service provider.
• All forms can be found on the Adviser Tools.

To transfer in Broker Sponsored securities to be held directly when there is NCBO, you need to provide:

1. Broker Transfer Request form for each HIN being transferred, completed with the following:

• Client’s Wrap account number
• Client's Trading account number
• Asset name, code and number of units to be transferred for all assets being transferred from the same HIN
• External account name (Securityholder Name Box)
• HIN of the external broking account (or PID and account number if held with a custodian)
• Signed by the trustees/directors/owners registered on the external account.

2. Cost base information (parcel history).

To transfer in Broker Sponsored securities to be held directly when there’s a CBO, you need to provide:

1. Broker Transfer Request form for each HIN being transferred, completed with the following:

• Client’s Wrap account number
• Client's Trading account number
• Asset name, code and number of units to be transferred for all assets being transferred from the same HIN
• External account name (Securityholder Name Box)
• HIN of the external broking account (or PID and account number if held with a custodian)
• Signed by the trustees/directors/owners registered on the external account.

2. Original Australian Standard Transfer form per asset to be transferred, showing the change in legal ownership and completed with the following:

• Asset name, security code, consideration paid and number of units to be transferred
• Seller: name of the external broking account, and signed by the trustees/directors/owners of the external account
• Buyer: name of the client’s Wrap account (including account number), and signed by the trustees/directors/owners of the Wrap account
• The consideration value and transfer date.

3. The consideration value and transfer date.

To transfer in Broker Sponsored securities to be held directly when there is a change in legal ownership, you need to provide:

1. Broker Transfer Request form for each HIN being transferred, completed with the following:

• Client’s Wrap account number
• Client's Trading account number
• Asset name, code and number of units to be transferred for all assets being transferred from the same HIN
• External account name (Securityholder Name Box)
• HIN of the external broking account (or PID and account number if held with a custodian)
• Signed by the trustees/directors/owners registered on the external account.

2. Original Australian Standard Transfer form per asset to be transferred, showing the change in legal ownership and completed with the following:

• Asset name, security code and number of units to be transferred
• Seller: name of the external broking account, and signed by the trustees/directors/owners of the external account
• Buyer: name of the client’s Wrap account (including account number), and signed by the trustees/directors/owners of the Wrap account
• Consideration: NCBO.

3. Cost base information (parcel history).